Privacy Policy

Privacy Policy

Effective Date 19th May, 2025

Hazel Executive & Boards Pty Ltd (“Hazel”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information. This policy outlines how we collect, use, store and disclose personal data in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and other relevant privacy laws including the General Data Protection Regulation (GDPR) where applicable.

1. Who We Are

Hazel Executive & Boards is an Australian executive search and advisory firm serving the public and for-purpose sectors. We support clients with senior leadership appointments, board recruitment, and advisory services.

2. What Personal Information We Collect

We collect and process personal information including but not limited to:

• Name, contact details (email, phone, address)
• Employment and education history
• Qualifications, memberships, references
• Psychometric and assessment results
• Resume/CV and application materials
• Notes from interviews and reference checks
• Publicly available data (e.g. LinkedIn profile)
• Sensitive information (e.g. background checks) where required and consented to

3. How We Collect Information

We collect information directly from you (via email, phone, video call, online forms, job applications, LinkedIn), from publicly available sources, and from third parties such as referees, previous employers, or assessment providers.

We may also collect and store information through our website and digital tools including cookies and analytics, in line with standard usage practices.

4. How We Use Your Information

We use your personal information to:

• Evaluate your suitability for current and future roles
• Communicate with you about opportunities or your candidacy
• Conduct reference checks and assessments
• Provide executive search and board advisory services to our clients
• Meet legal and regulatory obligations
• Improve our services and user experience

5. How We Store and Protect Your Data

We use secure, cloud-based systems including Loxo, our recruitment and CRM platform, to manage candidate and client data. Loxo is based in the United States and processes data on our behalf in accordance with GDPR, Australian Privacy Principles and other international standards.

Loxo maintains industry-standard safeguards, including SOC 2 compliance, encryption, access controls, and audit protocols. For more information, see https://loxo.co/privacy-policy.

We restrict access to personal information to authorised personnel only and take reasonable steps to prevent misuse, interference, loss, and unauthorised access.

6. Disclosing Your Information

We may disclose your personal information to:

• Clients (with your consent)
• Referees and assessment providers
• IT and systems providers (e.g. Loxo)
• Legal, regulatory, or government authorities if required

We do not sell or rent your personal data.

7. Overseas Disclosure

Some personal information may be transferred to or stored in countries outside Australia, including the United States, for the purposes of data hosting and CRM services (via Loxo). We ensure any such transfers are compliant with applicable privacy laws and subject to appropriate safeguards such as Standard Contractual Clauses (SCCs).

8. Your Rights

You have the right to:

• Access your personal information
• Request correction or deletion
• Withdraw consent at any time
• Lodge a complaint with the Office of the Australian Information Commissioner (OAIC) or relevant data authority

If you are located in the EU or UK, you may also have rights under the GDPR, including data portability and the right to restrict or object to processing.

9. Retention of Information

We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy and as required by law. Upon request or when no longer needed, we securely delete or de-identify data.

10. Contact Us

If you have questions or concerns about this privacy policy, or wish to access or correct your information, please contact:

Hazel Executive & Boards Pty Ltd