Research Analyst and Project Coordinator

The Executive Research Analyst & Project Administrator plays a critical role in supporting the Founder and Managing Partner run Hazel Executive & Boards. It will be involved in Executive Search engagements by providing high-quality research, project coordination, and administrative support. This position ensures seamless execution of search mandates through rigorous market analysis, document management, and internal customer service to Executive Search Consultants. The role is outcomes-driven, contributing directly to the efficiency and effectiveness of search assignments, enhancing client deliverables, and maintaining the integrity of research insights.

  Key Responsibilities & Outcomes 1. Executive Research & Market Mapping

• Conducts in-depth market research to identify potential candidates aligned with search mandates.
• Develops structured and insightful market maps, ensuring alignment with client profile briefs.
• Utilizes various research tools including our Loxo ATS / CRM database, and industry sources to provide accurate and timely intelligence.
• Delivers clear and actionable research reports that inform the search strategy.

2. Project Administration & Workflow Management

• Supports Executive Search Partners manage the end-to-end coordination of executive search projects, including project set ups on Loxo CRM, ensuring key milestones and deadlines are met as well as compliance requirements.
• Organises and tracks project deliverables, maintaining up-to-date records of search progress.
• Supports Search Partners by preparing documentation, proposal / pitches, longlist and shortlisting reports, and presentations for client briefings and updates.
• Ensures seamless collaboration between researchers, consultants, and support teams.

3. Document Management & Quality Assurance

• Develops and maintains high-quality client reports, ensuring accuracy, consistency, and professional presentation.
• Implements quality control measures to verify the integrity of research data and candidate information.
• Oversees document version control, ensuring updates and amendments are managed effectively.

4. Internal Customer Service & Consultant Support

• Acts as a key point of contact for Executive Search Partners, ensuring they have the necessary research, documentation, and logistical support.
• Proactively identifies ways to enhance Partner efficiency and effectiveness.
• Provides administrative and scheduling support, including coordination of client and candidate meetings.

5. Data Integrity & Knowledge Management

• Ensures all candidate and market intelligence data is accurately captured and maintained in internal systems including on Loxo CRM.
• Develops and refines research methodologies to improve data accuracy and efficiency.
• Contributes to best practice initiatives that enhance knowledge management processes and better ways of working.

Experience & Qualifications

• Experience in executive search, market research, or project coordination.
• Familiarity with executive search methodologies, research techniques, and candidate assessment processes would be beneficial but not essential.
• Experience in a corporate, professional services, or recruitment environment is advantageous.
• Bachelor’s degree in Business or a related field (preferred but not essential).

Key Competencies & Skills

• Positive attitude and proactive
• Strong analytical and research capabilities with an ability to synthesize large volumes of information.
• Excellent organisational and project management skills, with a keen eye for detail.
• High proficiency in document management and report preparation, and presentation development.
• Strong writing skills and ability to develop proposal / pitch documents tailored to client needs
• Ability to work collaboratively with internal stakeholders to deliver high-quality outcomes.
• Strong English, both written and verbal communication skills.
• Proficient in research tools, databases (Loxo would be advantageous but bot essential), Microsoft Office Suite, Canva and Gamma
• Ability to manage multiple priorities in a fast-paced environment.

Success Measures

• Close working partnership with the Founder and Managing Partner and have saved him time you are being proactive in supporting him
• Delivery of high-quality, accurate, and insightful market maps and research reports, which require minimal revision
• You have become a super user for our internal CRM Loxo and maximising its features to improve the efficiency and automation of Hazel Executive & Boards
• Efficient coordination of executive search projects, meeting key milestones and deadlines.
• Effective management and quality assurance of client documentation.